How is the calculation made for excess travel for mileage?

If the trainee chooses not to relocate to their new place of work but to travel the greater distance, they may be eligible for excess travel expenses if their home to place of work is more than 17 miles each way.

The mileage costs that may be paid under these circumstances is the mileage from home to the  place of work less 17 miles. Trainees are not eligible for reimbursement of mileage costs for the first 17 miles of their journey as this is not defined as ‘excess travel’. Thus a journey of 20 miles would be eligible for 3 miles excess each way.

Please note that all mileage calculations are made using RAC route planner by selecting shortest route. Mileage costs are payable at the reserve rate in the NHS Employers guidance, which is 30p per mile from 1st January 2023.

Trainees appointed to single-site training programmes are not eligible to claim excess mileage as they are expected to live within a reasonable commute (less than 20 miles) of the place of work.

The exception to this is for trainees based in London who travel to work via public transport and pass through TFL Zones 1-3. Please see here for more detail on how to make this calculation.

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