I am concerned about the time delay between paying for the course I wish to attend and being reimbursed?

From 17 November 2025, there will be a change to the study leave expense reimbursement process. From this date, you can apply for reimbursement of any prebooked expenses (course fee, travel, or accommodation) as soon as you have paid for them, rather than waiting until after you have attended the course. All expenses must have received prior approval, either from your educational supervisor (for essential/supporting courses) or from your TPD and Head of School (for discretionary courses).

Reimbursement will be made by your employing Trust based on actual spend against a receipt/proof of payment. Funds should then reach you within the next possible payroll payment.

Please bear in mind that all study leave expenses will be reimbursed in your Trust monthly pay, and will therefore align with usual payroll deadlines.